Summary
Managing storage in OneDrive and SharePoint is essential to ensure you’re not exceeding your allocated quota, which can impact file sharing and collaboration – it’s important to monitor your storage usage regularly. This article provides step-by-step instructions on how to check your OneDrive storage usage and quota, as well as how to check SharePoint site storage metrics for site owners.
Need to check your Outlook Email quota? View this KB Article for instructions: Outlook on the Web: Checking Email Quota.
View OneDrive Storage Usage
Task: View storage data using OneDrive for Work or School on the Web
Instructions
Step 1 - Sign in to OneDrive at https://portal.office.com/onedrive .
Step 2 - Select the Settings gear icon on the top right.
Step 3 - In Settings, go to OneDrive Settings > More Settings > Storage Metrics. Your used space and total storage are in the upper right corner.
Step 4 - Selecting a folder will show additional contents sorted by largest files.
Outcome
You will be able to check your OneDrive Storage Capacity and Usage on the web.
Task: View storage data using the OneDrive Sync App (Windows)
Instructions
Step 1 - In the system tray (bottom-right corner), select the OneDrive cloud icon.
Step 2 - Right-click the icon and choose Settings, or click to open the app and choose the Settings gear icon.
Step 3 - Storage used and available is shown on the bottom left of the default Sync and Backup tab.
Step 4 - Click Manage Storage. This will open a page in your web browser showing your OneDrive’s largest files to aid in cleanup.
Outcome
You will be able to check your OneDrive Storage Capacity and Usage in the OneDrive Sync app for Windows.
Task: View storage data using the OneDrive Sync App (MacOS)
Instructions
Step 1 - Locate and click the OneDrive cloud icon in the menu bar at the top right of your macOS screen to open the OneDrive app.
Step 2 - Click the Gear icon at the top and choose Preferences.
Step 3 - Click the Account tab to view storage used and available.
Step 4 - Click Manage Storage. This will open a page in your web browser showing your OneDrive’s largest files to aid in cleanup.
For more information, visit Microsoft's OneDrive support page .
Outcome
You will be able to check your OneDrive Storage Capacity and Usage in the OneDrive Sync app for macOS.
View SharePoint Site Storage Metrics
Important! Only users with Owner or site-admin permissions for the SharePoint site will be able to view storage metrics.
Task: View storage metrics for Site Owners and Admins
Instructions
Step 1 - Launch your SharePoint site.
Step 2 - Select Settings (gear icon top right) > Site Information > View all site settings (at the bottom).
Step 3 - Under the Site Collection Administration section, select Storage Metrics to view detailed site storage usage.
Step 4 - Your site collection storage quota will appear in the top right corner of the Storage Metrics page, along with a breakdown of data usage.
Outcome
You will be able to see your SharePoint storage and usage data.
Further Readings
Need additional help?
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.